Flowcharts: What goes into a press kit
Press kits are the easiest and most universal way to get your new music into the hands of people who matter (press, labels, management, etc). Unfortunately, there isn’t any one definitive primer that says what should be in a press kit — and more importantly, what shouldn’t be in a press kit. For people like us at 402, press kits are essential. So, for the artists without a PR company helping them out with their press kits, this is a simple guide to tell you what you should have in your kit and what you shouldn’t have.
And before you anal readers get on my case — I know this is a pie chart and not a flow chart. Sue me.
Current artist bio
This is the main information everyone should know about you and what you’re promoting, whether it’s an upcoming tour or an album or a new video on YouTube or whatever it is. The bulk of the kit will be words about what you’re doing. Remember to follow the classic W’s approach:
Who are you? Make this really short. A few sentences. We don’t need a life story, and would prefer not to skip over paragraphs of information… so after I read three or so sentences of “Back in 1998…” and “…so in 2003…” and “Our last album in 2008″ then I’m suddenly at a loss of interest. Here’s an example from the press kit for the new band Marriages:
Marriages is a new band comprised of Red Sparowes members Emma Ruth Rundle (vocals, guitar), Greg Burns (bass, synthesizer) and David Clifford (drums).
And that’s it. No elongated elaborate musing of how the band became to be — that’s interview fodder. A press kit needs to communicate information extremely quickly and efficiently.
What are you promoting? This will no doubt be the bulk of your words. If it’s an album, feel free to go into nitty-gritty details. When did you record it? Where? What inspired it? Any meanings that may go over our heads first time around? What is it like? Any special tracks we should pay attention to? Things like that. If it’s a show, similar guidelines apply. Is it in support of something? Are you opening for someone special? A benefit? An album release party? Hold my hand and walk me through your project with words.
Usable images/artwork
This is very important. Especially to 402, as we are album art fiends here. Please include album artwork, promo pictures, live pictures, tour posters, etc. in your kit. The more stuff the better. All the press kit information I normally receive will include high resolution artwork and usually at least two high resolution images of the artist. All sites are different, some use only artwork and some use as many pictures as possible. Send as many as you got.
The term “usable” should be defined as two things: 1) do I want this to represent who I am/who we are and 2) will this image pixelate if enlarged? Sending high resolution images would solve the latter of the two problems, as most websites don’t post images over 1.0MB for a review (or a size larger than 1000×1000 normally). The first one is more subjective — be smart about it and be creative. An image of a band up against a brick wall is fairly lame, albeit general and informative. A photoshoot of all of your members doing something themed — maybe around the theme of your album — is something more interesting. Straylight Run had a pretty fun set of promotion photos when they were releasing their album The Needles, The Space. Sort of a throwback showtime-y vibe… dare I say steampunk?
Don’t overflow the kit with image gibberish. I received a kit once where it was a PDF of a handful of pages and the background on all of the pages were random images of all the members in the band at some party. Needless to say, I couldn’t really extract these photos out rendering them useless to me. However, it was also really distracting and unnecessary. I appreciate the effort, but the hours it took you to collage each page together could have been spent on emailing more press outlets.
Supporting information
Tour dates, liner notes, production notes, track listings, press clippings, etc all go here. It shouldn’t be the bulk and should only accent what you’ve said in the current bio. Think of all of this stuff as the promotional stuff you may put on a flier or adspace. Can’t use up much space — needs to convey a lot in a tiny amount. Press clippings from press outlets are helpful — as are jibs like “FOR FANS OF _________, _____________, and _________!!!”. Liner notes and production notes are really helpful for us at 402, and for other more in-depth review websites, as we like to dissect albums track-by-track. However, put only what’s necessary. I don’t need a story about how your group Craigslist’d a preamp that didn’t work but sounded cool when you dropped it on the floor. Again, interview stuff… not press review stuff.
This is also a good area to include contact information. This is including ALL contact information: Twitter, Facebook, external links to sites hosting your music, email addresses of everyone who represents you, etc. We can support you best by promoting you through every mean we have. If you don’t tell us about your Facebook page, we’ll never know about it. That is… many (most) of us won’t try to Google you and dig around for information — the people who need to use this as a guide most likely don’t have many supporting documents that are very reliable via search engine.
Other
Other is usually easy: album link/stream, supporting video links, information on interview slots or events you’ll be at, etc. Again, don’t need life stories or explanations — we know what to do when you put links in your kit.
General information and what I don’t like seeing
In the end, what does a press kit look like? That’s up to you — seriously. Some kits I get are all embedded within the email, with links out to their “other” section. Some kits are PDF with the albums linked out to some 3rd party file hosting website. Some kits are entire webpages with everything embedded within it. I’ve seen kits that are compressed into a single file and then when it’s uncompressed it’s just a bunch of one page word document files. I got a handful of physical press kits, where they’ve printed out all of the supporting documents and a physical copy of the album. I had a physical press kit once delivered in a basket with that plastic stringy fluff before.
My personal press kit when I was in a band years ago had a compressed file with three folders inside: Press Kit, MP3s, and Images. Should be pretty straight forward as to what was in each folder…
Not all press kits are expected to have your album free, all willy-nilly. In fact, the majority of the press kits I receive ask for me to reply with a request to access the album at hand. That’s completely fine. A handful of companies I work with have just added me to a “press release promo mailing list” of some sort, where they can monitor who is downloading an album and from where. Another handful of companies just send me albums and ask me to review them — through sites like Mediafire or DropBox. Again, all of these options are completely fine with me and my team here at 402. Just ask yourself What would be the easiest way to get these people my music?
What I hate seeing is: albums attached, track by track in the attachments. I don’t want to download your album track by track. If it’s compressed into a file and attached, I’m okay with that. Just remember to include your press kit. Also, don’t send me fluffer questions about what you should send me. Especially after this. I’ve written a good amount on how to get press and how not to get press on this website. While I try to help everyone out as much as possible, there are easy ways to get on my nerves… being an annoyance and naive/ignorant is definitely one.
Hopefully that helps
This isn’t the most perfect way to present your press kit but it’s generally the way I see (or perceive) most press kits. You may think of a way that is better and that’s fine with me so long as I get all the information out from what you send me. I would assume that most small press units will generally agree with me — if not, please let me know in the comments or via email.



























